Position Overview: 

The Events & Marketing Coordinator will report to the Director of Marketing & Business Development and will be responsible for the execution, and marketing of timely and profitable events, educational courses, and professional development offerings.

Company Background: 

NAIOP Massachusetts, The Commercial Real Estate Development Association, represents the interests of more than 1800 members involved with the development, ownership, management, and financing of office, lab, industrial, mixed use, multifamily, retail, and institutional space in the Commonwealth. Part of an international commercial real estate association, the Massachusetts chapter provides outstanding education and networking opportunities and advocates for policies that advance the commercial real estate industry.

Responsibilities: 

Events

• Plan, coordinate, and execute quality, timely and profitable events, educational courses, and professional development offerings.
• Manage virtual and in-person event logistics: venue, speaker prep, event day set-up, event materials, etc.
• Negotiate and confirm all contracts including: meeting room rental fees, AV, food-and-beverage, etc.
• Work with Director of Marketing & Business Development to monitor event revenue and expenses and take corrective action to meet financial goals.
• Setup, track, and manage event data in Association Management System.
• Expect to be on-site at all events to help staff and execute programming.
• Coordinate creation and production of event materials (program descriptions, name-tags, presentations, handouts and signage).
• Conduct evaluations of meetings and events, incorporating the results into future plans.
• Comply with all continuing education requirements and oversee all course development, facilitator selection and implementation.
• Support event attendees with phone, online, and on-site registration inquiries.

Marketing

• Update website and manage social media channels to share NAIOP events, opportunities and advocacy work.
• Continually seek out new programmatic offerings that refresh and strengthen the value of membership.
• Work with members to implement community service and charitable opportunities for NAIOP.
• Coordinate and engage with other real estate trade groups on collaborative initiatives.
• Staff the Developing Leaders (young professionals) Committee and initiatives.

QUALIFICATIONS:

• 5 years of experience in event planning. Association experience a plus.
• Overarching marketing knowledge with specific experience in curating and executing marketing/event campaigns across all social channels.
• Excellent written, verbal, and interpersonal communication and negotiation skills are a must.
• Unwavering commitment to quality work, attention to detail, and excellence in organization, project management and customer service.
• Experience in budgeting, program planning, and coordination of meeting, facility, and food-and-beverage operations along with AV.
• Srong proficiency with Microsoft Office Suite, Wordpress, Constant Contact, Canva. Experience with association management or database management system a plus.
• Ability to manage tasks independently and work within a small team.•Candidate must be able to perform basic manual labor such as the preparation, set-up and breakdown of event equipment. Ability to carry up to 25 lbs. periodically.
• Valid driver’s license and consistent access to vehicle required.

Staff have a 5-day work week. 

Staff are required to be in the office three days a week: Tuesdays, Wednesdays, and Thursdays with flexibility to WFH two days a week: Mondays and Fridays. This may vary based on meetings and events scheduled.

Important to note: Some events take place before and after traditional work hours.

Salary commensurate with experience. Interested candidates should submit a cover letter and resume to Tamara Small (small@naiopma.org) with the subject line Events & Marketing Coordinator.